Building Proficio's Deal Tracking System from Scratch
Designed and rolled out a deal and investor tracking system after completing the first transaction.
Hardik Mehta
Investment Banking Analyst at Proficio Advisors
From their time as
Investment Banking Analyst
Proficio Advisors • 2026
Overview
When Hardik joined Proficio, there was no structured system for tracking where a deal stood at any given moment. After completing his first transaction, he had a clear enough picture of the deal lifecycle to build one.
The Story
When Hardik joined Proficio, there was no structured system for tracking where a deal stood at any given moment. After completing his first transaction, he had a clear enough picture of the deal lifecycle to build one.
He designed a tracker that covered three distinct layers of the deal process. The first layer tracked investor and target outreach: names, contact details, investor type (family office, wealth management, PMS), and current level of interest. The second layer tracked mandate deliverables: once a mandate was signed, the tracker flagged which documents were outstanding, whether the financial model was complete, and whether the pitch deck and initial memorandum had been prepared. The third layer tracked deal execution: the steps required to move from a signed mandate to a closed transaction.
He shared access with the rest of the team so anyone could see the status of a live deal without having to ask. The system was designed to make sure nothing was missed and no step was skipped.
The tracker became his standard operating procedure for every deal that followed.